When it comes to creating a slideshow presentation, Powerpoint is the go-to program. It is one of the few file formats that can hold videos, photos, texts, and animations. Whether you are a student or a professional, you will surely create a presentation at least once in your life. But given the liberty that you can do with this format, there are still downsides to using it. In this article, we will talk about the pros of converting your PPT files into a PDF file, and which tools you can use to do so.
Easier to send your presentation via email
Whenever you send a file attachment via, there is a 10 MB limit. But what if you need to send a visual presentation? Usually, they occupy around 1 GB of storage space, which makes it impossible to send a large presentation via email. Converting PPT to PDF is the solution to make file sharing more efficient.
On top of this, you can also secure your PDF files, unlike the PPT format. When sending a secured file via email, make sure to send the passcode.
File compatibility reasons
You can open and edit a Powerpoint presentation without any problem if you have the Powerpoint program. Even though Powerpoint is a common file format, not all devices have the correct program for you to access it. What if you need to open the file using your phone? If you don’t have the application, then you will not be able to view the presentation. If you are using a Mac, then your device will mostly don’t have the Microsoft Powerpoint program.
To add, the version of the Powerpoint program can also be a factor. For example, what if you created the slideshow using an older Powerpoint program, then someone tried to access it using the latest version of the program, some elements might not appear correctly.
Converting PPT to PDF can be a solution since it is the only format that is compatible with almost all devices.
It preserves the elements in your slideshow
As mentioned earlier, the PDF file is the universal file format. It means that preserving the elements and data of your document will retain, even during the process of file sharing. The only downside of using PDF is you can’t embed your videos and audios. Aside from Powerpoint, you can also merge different file formats such as Word, Excel, images, and more into a single PDF.
It will also make your files mobile-friendly and accessible. Plus, you don’t necessarily need to download a file reader for your PDF, unlike a Powerpoint presentation where you need the Microsoft Suite.
How to convert PPT to PDF
There are two common ways that you can process your files without any problem. Choose one that is the most ideal for you to use.
Convert using the Powerpoint program
If you have the Microsoft suite, then converting PPT to PDF should not be hard. To start, open the Powerpoint presentation using the program. Click File, then choose Save As PDF. After a few seconds, your new file is more compact and portable.
Use a web-based converter tool, like PDFBear
However, not all devices have a program compatible to open a PPT file. But luckily, you don’t have to download software to convert. To start, go to www.PDFBear.com and look for the PPT to PDF tool. Upload your PPT to the server and wait a few seconds before you can click convert. With a few clicks, you will be able to get your PDF file with the same quality as your Powerpoint presentation.
Why use a converter tool like PDFBear?
Aside from converting your files into another file format, you can use this website to optimize your PDF files. Instead of paying a hefty amount for a software tool that you won’t even use often, it is best to use a free and accessible online tool like PDFBear. You can access this website using any device. So whether you are using a Mac, Linux, Windows, or even a phone, you will be able to use any tools without any problems.
Aside from its efficiency, the website is also SSL-encrypted! This means that the website is so secure that no other people will be able to access any file that you upload or process in the PDFBear server. After one hour of processing your files on the server, it will automatically get deleted. This means that even the website will save a copy of your files. Even if you are processing a confidential presentation, it will be safe in the hands of PDFBear.
When it comes to your files, PDFBear is the most trusted. Make sure to bookmark the website so you can easily access it anytime, anywhere.